Rental Agreement
Click HERE for a reminder of policies, regulations, requirements and more
Reminders About
Oehme Oasis Wedding & Events
Frequent Assumptions
Cake plates, forks, and napkins are NOT always provided by your caterer. Subsequently, if they didn’t provide your dessert they would likely not expect to provide the plates/silverware.
Please make sure your family & friends know we (and the vendors we recommend) are nice people. We don’t need someone to be mean to us to get what they want. In fact that strategy is usually not successful. We want nothing more than to make you (and them) happy in any way we can. Well, as long as it’s not breaking a policy or law that we don’t bend on.
Our staff members are NOT completely available to help with décor prep. This is simply because they already have a lot of responsibilities to you behind the scenes. Most of which you probably wouldn’t even realize because they are just that good. 🙂
DJ’s just play your playlist right? Ummm.. Nope! They are the MASTER of your party! They get guests involved and having fun! The right DJ KNOWS how to handle sticky situations like an equipment malfunction and the right DJ is ORGANIZED like you wouldn't believe!- Not to mention, they are more aware of what's happening in your wedding ceremony than we are!
Ronelle will very likely not be your wedding day Team Lead. As she is still fulfilling wedding photography contracts for other couples at venues all over.
We do NOT have reliable service for streaming music. Please do not pick a DJ who requires live streaming on your wedding day. It could be a disaster, a disaster we would have NO ABILITY to fix on your big day.. *PS: Quality DJ’s do NOT require streaming anyway.
No guest, vendor, attendee, member of the wedding party, etc may drive or park anywhere off of the gravel driveway, EXCEPT the designated parking area. Part of the grassy property is actually our septic drain-field, and you do NOT want that “MESS” on your wedding day.
Decor/draping isn’t to be hung from the rafters at the venue unless previously discussed in writing and you have hired a licensed and insured company to execute it.
WI Barn Law (and local Fire Chief) prohibits the use of flames within any structure & 50ft of its surroundings. If you have seen an image or video where a “candle” was in water or appeared to be moving, it is simply because flameless candles have come a LONG way. We of course have designated cigarette smoking areas and “mini sand pails” for cigarette butts & smokers.
Policies & Reminders
All alcohol must be served from behind the bar, by the staffed bartender.
Outside food and drinks are not allowed after the start of the ceremony. Oehme Oasis Wedding & Events will have no choice but to confiscate coolers and booze brought in by guests to protect our licensing. We try to make this as friendly as possible by telling them to go enjoy the FREE beverages the couple has already paid for/is providing and to save their drinks for later. However, past experiences during these conversations have left our staff being swore at, drinks thrown in their faces & even physically threatened by the couple’s guests. Which will not be tolerated. *Note: Guests with a food allergy or specialty diet may of course bring in their own meal if you have not coordinated these needs with the caterer.--The alcohol part can get us shut down though.
Beverages are not to be in glass containers.
There is no illegal drug use tolerated on the premise to protect our licensing.
Smoking & Vaping is permitted in the designated smoking areas, none is allowed in a building out of respect of all guests.
Setup, breakdown, vendor drop off + pickup and rehearsal must fall within your rental period times. Please advise your vendors of the time frame stated in your agreement.
Fireworks are not permitted onsite at any time. Contact us via Weven about sparklers.
Fiber plastic stringed glow-wands, confetti, glitter, birdseed, and rice are currently not allowed —FOAM GLOW STICKS have been LOVED BY ALL!!
Floating lanterns, balloons, etc. are not permitted for send offs in order to keep the property & its surrounding areas beautiful and clear of debris.
Flower petals tend to blow all around the property and therefore any type of FAKE pedal may not be utilized without an agreed upon removal method between the couple & Oehme Oasis.. Real/ biodegradable petals are an amazing alternative.
FlameLESS/fake candles are the only candle option per WI Barn Law
If you think you’ll need to use a nail or any similar object to hang décor, please see a staff member first
Couple’s materials/décor may not be stored in the catering/prep room. (Your caterer will have it packed)
The couple will provide bartenders & at least 1 employee a meal when catering buffet style.
Bubbles are not permitted inside the venue, due to floor slipping. They are a great option for outside send-offs & more though!
Shelled nuts are not permitted due to debris/allergies.
Couples are aware that the Venue may make modifications and enhancements at any time in order to further enhance the overall experience at its sole discretion. In some cases, these changes may impact seating arrangements, capacity, and location of certain things.
Extra
Getting a marriage license: To the best of our knowledge, you can not get your marriage license until 30 days prior (but not within 3 business days) of your wedding in St. Croix County. The government building is located in Hudson, WI. Additional information can be found by clicking the link. https://www.sccwi.gov/569/Marriage-License-Information
Remember - Walk slowly down the aisle, smile, & look up/forward (both times!!) At my own wedding I walked slowly in, but kept looking towards the ground! (For some reason, on my wedding day, my personality decided to be shy for the very first time ever, ha!) Then as Husband & Wife, we walked out too quickly, which resulted in looking down photos & blurry photos. Opps!
Figure out vendor gratuity in advance. Some vendors have specific policies about tips (like the bartenders adding a specific tip amount if you don’t want them to put out a tip jar, or most caterers already add it to your invoice.) Other vendors do not have any type of policy. That is not us saying you shouldn’t tip. Especially if those vendors or people went above & beyond. It just means in their business model they haven’t forcibly added it. (Which we think is amazing and oftentimes deserves more when it’s not forced.) This also means you should double check your invoices so you are not double tipping by accident.
Plan for clean up. This usually takes about 30 minutes with lots of hands helping (and generally guests help without being asked.) The items you brought in either need to go home with you, be donated to the Share Silo, or placed in the trash. Our team will remove trash, clean bathrooms, etc. *ProTip/Hack: Even if you have access the next day, Sunday, from 9am-11am DO NOT advertise that! People (including your wedding party) may mean well and SAY they will come back and help in the morning, but in our experience, it’s YET to happen. Seriously, not one time has anyone come back the next day with the couple outside of their parents. – Instead, let people help throw trash away! Let them stack, carry and gather your belongings in one area! Then simply come back the next morning, grab your things, take a second glance that you have everything and say your final goodbyes!
Let your family members know when family formal photos will be taken and where. You may have to be a little flexible on location based on weather and sunlight/shadows, but it is still better to have a plan that has been communicated in advance!
Vehicles may be left overnight. They need to be removed the next day by 9am, following a one day rental, and 11am if you have booked ALL weekend.
The bridal party will be hungry! It may seem like a silly thing to say, but so many times the last thing on your mind is what you are eating BEFORE the ceremony. In some cases your bridal party may need breakfast AND lunch. (Typically just lunch for the guys) Past couples have frequently done bagels/muffins & Subway sandwich platters! In either case, you don’t want everyone hungry and then drinking on an empty stomach. HANGRY is a real thing for many! So don’t forget something to eat!— AND TO DRINK WATER! :)
Don’t forget you need to have your ushers (or someone else) prepared to open the ceremony doors if you want to have them closed and open again before the bride comes down the aisle. Oehme Oasis team members may be busy directing last minute guests, turning on candles, or even assisting to “put out a fire” so you never even know about it. If you want both doors to open at the same time, you will need to have two people. *Unless you have added in-house Day of Task Management, in which case this would be taken care of by them.
Make sure you know who is cutting the cake. (If applicable) It is likely NOT your bakery. They usually drop and go. Oftentimes your caterer CAN cut the cake & take care of refills and so on if you prearrange it with them in advance. *If you have added in-house Day of, they can handle desserts through first dances.*
Your bridal party (& immediate family) is a MAJOR component in your wedding day, and it’s ability to run smoothly! We would suggest a quick chat with them on the following topics to make your day flow as smoothly as possible:
**Please remind your family/bridal party that you’ll get better (+ more) photos and be likely to keep on schedule if they cooperate and listen to your photographer. Missing family members or drunk/disrespectful bridal party members (this does happen on occasion) definitely make it more challenging for your photographer to do the job you paid them to do. Please remind them it won’t take as long if they listen/are where they need to be, when they need to be.
**Please let your family/bridal party know we absolutely want the best for you on your wedding day! That means if they need something, or are wondering about something, all they need to do is ask nicely and we will quickly try to sort out any concerns they have. It also means that there are some rules we will be asking them (as well as all guests) to follow. Some of which include: Only smoking in the smoking areas, cigarette butts go in the pails. Only staffed bartenders go behind the bar and per our licensing- NO outside alcohol or parking lot parties are permitted. Following those few simple tasks will keep the venue clean and safe for your wedding day, the property beautiful for years to come and our licensing in good standing for future couples.
We regularly get calls or messages about missing jackets, shoes, or ties that need to be returned “the next day,” etc. Generally those are sent home with the couple’s family at the end of the night. (if they are found) It is rare that items are still at the venue after the couple’s rental time has concluded.
**Please remind your wedding party that the getting ready rooms are to be cleared out prior to grand march/dinner. We have a simple in and out policy. Anything you or your wedding party has brought in, simply needs to be taken out. *However food that you don’t want can stay in the fridge and the cleaners will put those items in a separate food trash bag* It is best to lock your belongings in your vehicle. Oehme Oasis is not responsible for any items that are left once dinner has started and subsequently removed from the suites. (That is not to sound harsh in anyway, honest. The cleaners just come at a specific time on “event day” to clean/flip for the next wedding, whether that be the following day or the following weekend.)